Privacy Policy

1. Introduction

Welcome to the Run & Roll event website. We respect your privacy and are committed to protecting your personal data. This privacy policy will inform you about how we look after your personal data when you visit our website and tell you about your privacy rights and how the law protects you.

2. Data We Collect

We collect only the data we need to process your event registration and operate this website. This includes:

• Identity Data includes first name and last name.
• Contact Data includes email address, phone number, and country of residence.
• Event Participation Data includes event category, shirt size, and whether you require transport or accommodation.
• Consent Data includes confirmation that you agree to our terms and conditions.
• Cookie Data includes:
  • `essentialCookies` – tracks required cookie consent
  • `allCookiesConsent` – tracks full cookie consent
  • `NEXT_LOCALE` – stores your selected language
• Technical Data may include basic usage and analytics collected via Vercel Analytics.

3. How We Use Your Data

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• To register you as a participant or volunteer for the Run & Roll event.
• To manage our relationship with you, including notifying you about changes to the event or our terms or privacy policy.
• To administer and protect our website.
• To deliver relevant website content to you.
• To use data analytics to improve our website, products/services, marketing, customer relationships, and experiences.
• To provide event-related communications, including updates, safety information, and results.

4. Data Sharing

We may share your personal data with the following parties:

• Event organizers and staff who need access to participant and volunteer information.
• Service providers who provide IT and system administration services.
• Professional advisers including lawyers, bankers, auditors, and insurers.
• Government bodies that require us to report processing activities.
• Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law.

5. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know.

6. Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data, and whether we can achieve those purposes through other means, and the applicable legal requirements.

7. Your Legal Rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data, including the right to:

• Request access to your personal data.
• Request correction of your personal data.
• Request erasure of your personal data.
• Object to processing of your personal data.
• Request restriction of processing your personal data.
• Request transfer of your personal data.
• Right to withdraw consent.

If you wish to exercise any of these rights, please contact us at info@run-n-roll.com.

8. Changes to This Privacy Policy

We may update this privacy policy from time to time. We will notify you of any changes by posting the new privacy policy on this page and updating the "Last Updated" date at the top of this privacy policy.

9. Contact Us

If you have any questions about this privacy policy or our privacy practices, please contact us at info@run-n-roll.com.